Efficiency in Organizations Samples for Students †MyAssignmenthelp.c

Question: Discuss about the Efficiency in Organizations. Answer: Efficiency in Organizations Today, the regional and global changes that are occurring have both positive and negative effects on organizations. With this regard, there is a need for organizations to have strong, decisive, and driven managers who are able to evaluate the processes. This report seeks to analyze the different techniques which managers employ to ensure that workers at Cerkezkoy Organized Industrial Site are as efficient as possible in their working processes. Efficiency Efficiency is vital in any organization and it is one actor that brings success in different organizations. Due to the continually occurring changes in enterprises, there is a need for businesses to take advantage of the opportunities that present themselves. Organizations need to make sure that they reduce the risks associated with the changes and therefore reduce losses. Efficiency is measurable. It refers to the level of productivity in any organization. Due to the high competition levels that exist, organizations have the responsibility to ensure maximum efficiency. Efficiency occurs in different dimensions. There is need for technological and operational efficiency. Efficiency can also be defined as the proper utilization of all factors of production, namely; land, capital, labor, and the entrepreneurship. Efficiency is also the ratio of income to the production costs. Intra-organizational efficiency is the existence of proper dialogue between the employer and employees in an organization thus ensuring proper relationships between managers and employees and hence leading to increased productivity. Factors That Affect Efficiency There are different intra-business and extra-business factors that affect efficiency. It is vital for organizations to increase efficiency in all their activities. When businesses enlarge, employees are involved in more tasks and they are able to carry out different tasks in the business as opposed to just one task. This in turn leads to job enrichment. This is because carrying out just a single task may lead to monotony and the employees may not be highly motivated because they are not aware of the value they are adding to the company. However, when the employees perform different tasks, they are able to see their significance in the full production process and as a result, they become highly interested in performing their different responsibilities. Methods Used to Increase Efficiency in Organizations Work study is a process which involves a calculation of the productive hours in a business to find out work hours that are inefficient, and therefore work to increase efficiency during the unproductive hours. There is a belief that the process of job simplification ensures that employees are highly motivated to do their jobs in a productive manner. Zero-based budget management is a system that brings in efficiency by making sure that the scarce resources in an organization are optimally distributed. Force field analysis seeks to foresee challenges that an organization is likely to face and ensures that these issues are well planned for. Brainstorming, on the other hand, involves coming up with ideas and arguing them out to find how the organization can benefit the most. Finally, nominal grouping method is used to foresee future issues and come up with ideas and consequently implementing them and evaluating the progress. Reasons for Low Efficiency Levels in Organizations There are different reasons why organizations may have low efficiency levels. These include; lack of a safe and healthy environment to work in, poor relations existing between the employees and the managers, lack of harmonious relations between employees and other colleagues, lack of motivation among the employees to perform certain tasks to completion, low payment of employees which they feel is less than their works worth, and employees lack of love for the job which makes them not to value the job and hence produce low quality work. Based on these problems, activities that can be carried out to ensure that employees are efficient in their tasks include; proper wage payments and bonuses, presence of job security, fair working hours, breaks to rest, and a safe and healthy working environment. Today, it is of great significance for organizations to provide goods and services of the highest quality and at the low costs to survive and outdo their competition as well as make a profit. It is also vital that businesses ensure that the notion of motivation is ensured to increase efficiency of labor at the low costs. Advantages of Employee Motivation There are different advantages of motivation of employees in any organization. These include; Fulfillment of community needs. This is through the provision of high quality products and excellent customer service resulting due to the motivated employees. Employees who are motivated because they value their jobs are able to have ego satisfaction due to the feeling of self-assurance. Finally, motivation enables the employees to become competitive which in turn enables social and economic development of the organization. How Managers Influence Employee Motivation Levels Managers are very significant in their contributions that influence how employees behave and therefore perform in the achievement of the strategic objectives of the organization. Therefore, there are a number of ways in which they can influence the behavior of employees positively in accordance with the policies of the organization. These include; allowing free expression of points of view from the employees, being attentive to what employees say, interacting with employees in a sincere manner, talking respectfully to employees, listening and considering the wishes of their subordinates, and making promises that they can keep to employees among others. Research Findings This report also includes a research that was conducted to determine what a sample of two hundred and twenty-nine employees think about the use of different tools of motivation on employees, with the aim of increasing efficiency in the organizations. This research was conducted by the use of a questionnaire that is divided into different sections. The first section required details of the respondents in terms of their gender, age, experience, education information, and their roles in the organizations. The second part seeks to find what employees think of motivation tools with questions formulated in the form of a Likert scale. Analysis of the data collected showed that sixty-three of the total respondents are female and one hundred and sixty-six are male. The respondents are of the ages of eighteen and above. The different respondents are in different professions, and their income distributions are widely distributed. Their marital status are also different with some of them being single, divorced while others are married. Finally, their terms of office are also different. Further analysis proved that the data collected is reliable. An analysis of the impact of the motivation tools in regard to gender revealed that both genders agree on the impact of economic tools on both motivation and psycho-social tools. However, they disagreed on the impact of organizational and managerial tools on motivation. In regards to different age groups and the factors affecting motivation, it was found out that all age groups were in agreement that economics tools, psycho-social tools, and organizational and managerial tools all affect employee motivation. A Kruskal-Wallis test was conducted to see if employees of differing education status agree on the impacts of economic tools, psycho-social tools, and managerial and organizational tools on employee motivation. Results revealed that no differentiation existed. In regards to the amount of payment the employees received, it was found out that the people who earned a low income were much easier to motivate in relation to the existing motivation tools as compared to people who earned high income levels (Guclu Guney 2017). This research, therefore, showed that though different motivational tools worked for some people and not for other people, they are important and when well used they can lead to increased efficiency. Bearing in mind that the fundamental reason for the formation of businesses is to make profits, efficiency is very vital in this process. It is important that managers use techniques that make the employees as productive as possible regardless of their age, gender, levels of education, or period of experience. By so doing, the organizations will make profits continually and increase revenues as well as save costs. Recommendations There are other ways that organizations can increase their efficiency apart from in terms of employees. First, they can take advantage of economies of scale and increase production. This will enable them to lower their prices hence make more sales but still increase their profit margins. Second, they should take advantage of technology in their activities. This ensures faster production and it enables the organization to produce high quality products and services. Third, they should provide customers with high quality customer service as well as after-sale services to ensure that they create loyalty in their customers and therefore have a competitive edge against other providers of the same goods and services. Conclusion Indeed, all factors of production when properly utilized will lead to efficient production and sale of different goods and services in organizations. It is therefore vital that they all be used properly. The factor of production that needs to be most efficient is labor and that is why this report pays a lot of emphasis on the importance of employee motivation and outlines ways in which this can take place. References Guclu, H. Guney, S., 2017. The Effect of the Motivation Techniques Used by Managers to Increase the Productivity of their Workers and an Application. Business Management Dynamics, 6(7), pp.118.